Annual Inspection / Review (BF18)
Preparation and Submission

1. The Annual Inspection / Review Form (BF18) has to be prepared and submitted by all Units before the actual event day.

2. All BF18 has to be prepared in Google Drive directly (to be accessed and edited using division's official e-mail).

3. All information stated in the BF18 should be updated according to the latest valid namelist.

STEP (1): NAMELIST PREPARATION

1. Transfer all valid members into BF18.

2. Names to be arranged based on the following sequences:

   1. Rank seniority (Presidents, Officers, NCOs. Members)

   2. Name arranged in alphabetical orders.

Remarks:

• For Divisions with two genders, lists are to be separated by gender first before arranging the names as stated in (2) above.

• List should be finalised at least 3 days before the event as the list will be printed by Area.

STEP (2): VERIFICATION AND UPDATE OF NAMELIST

1. On the event day, Area will circulate the printed copies (2 copies) to Divisional PIC.

2. Attendance to be taken by Divisional PIC and the list should be returned to Area before the event starts (to be confirmed and announced by Area).

   1. For Members who are present, mark "H" in the attendance column.

   2. For Members who are absent, mark "TH" in the attendance column.

   3. For Members who are fulfil any of the following criteria, mark 'K' in the attendance column.

      1. Medical students / Nursing students who are still undergoing studies.

      2. Housemen who are undergoing housemanship.

      3. Medical Practitioners / Registered Nurses.

      4. Members informed of his absentism due to valid reasons (e.g. Medical Certificate, MC).

3. Calculate and summarise the statistics based on the attendance recorded.

4. All printed copies will be signed by inspecting officers. A copy of signed BF18 will be returned to Divisions for record keeping.

5. Area will scan the signed BF18 and upload into Division's Annual Folder (to be accessed by using division's official e-mail).